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  4. Notarial services (legalising documents) overseas

Notarial services (legalising documents) overseas

Last Updated
Friday, 24/02/2023

Due to the global impact of COVID-19, international postage may be delayed to some locations. Visit the Australia Post website for the latest information.

The Department of Foreign Affairs and Trade (DFAT) provides notarial services overseas. We deliver these services through our embassies and consulates.

Explore this page for information about our notarial services overseas. These include:

  • Certificates of No Impediment to Marriage (CNI)
  • certifying photos and true copies of documents
  • witnessing signatures
  • Certification of Identity
  • legalising documents
  • how to request our notarial services overseas

Before you request our notarial services, ask the receiving authority what they need from you. In many cases, you won't need our services.

This page is for Australians who need notarial services overseas. If you or your documents are in Australia, see notarial services in Australia.

Certificates of No Impediment to marriage (CNI)

We can issue Certificates of No Impediment to Marriage (CNI) overseas.

We can't tell you if you need a CNI to get married. You must ask the receiving authority. In many cases, you won't need it.

However the receiving authority may ask you for other documents from Australia. This includes Single Status Certificates, No Record Result Certificates and Divorce Certificates. You can get these from a registry of births, deaths and marriages in Australia.

See our information about Certificates of No Impediment to Marriage (CNI).

Certifying photographs and copies of original documents

We can certify photographs and true copies of documents overseas.

We can't tell you if you need a photograph or true copy certified, or if DFAT must do it. Ask the receiving authority if you need it certified and who can do it for you.

In many cases, you can find a local authorised person to do it for you.

If you still need DFAT to do it, see how to request our notarial services.

True copies of documents

We can photocopy your original document, and certify it is a true copy.

  • Documents must be Australian, or for use in Australia.
  • We apply the following certification on it: "This is a true copy of the document presented to me". This is DFAT approved wording. We won't alter it.
  • We don't certify or endorse the contents in your document. We only certify the copy is identical.

Photographs

We can certify that your photograph is of you.

  • The photograph must be for use in Australia. If it's for local use, you may need to find a local authority to certify it.
  • When the consular official confirms you are the person in the picture and sights your valid photo identification, they'll certify it.
  • We will state that the photograph is "a true likeness of [your name]". This is DFAT approved wording. We won't alter it.

Witnessing signatures

We can witness signatures on many official Australian documents, for use in Australia.

Be aware that you may not need DFAT to witness your signature. In many cases, you can find someone else locally to witness it for you. Ask the receiving authority in Australia who else can witness it for you.

Documents we can witness

  • Property transfers. Only for buying or selling property in Australia.
  • Australian statutory declarations. Only for use in Australia. Learn more about statutory declarations (Attorney-General's Department)
  • DFAT forms. This includes the Certificate of No Impediment to Marriage application form.
  • Notices of intended marriage. Learn more about Australian marriage forms (Attorney-General's Department)
  • Most federal government forms.
  • Some state government forms and private sector forms. Ask the form's issuing authority if they accept consular officials as authorised witnesses.

We don't witness signatures on overseas documents. Ask local authorities who can witness for you. Or get legal advice.

Australian affidavits

A consular official can also administer the oath or affirmation on an Australian affidavit.

  • Your lawyer must provide clear instructions as to what they need in and on the affidavit. We can't provide legal information or advice.
  • Before you bring an affidavit to us, contact your lawyer. Get their advice and specific instructions.
  • If an affidavit contains attachments or is multiple pages, we will bind the pages together. Some receiving authorities don't accept bound documents. Ask the receiving document if they'll accept it.

Learn more about affidavits (Family Court of Australia).

Preparing for your appointment

  • Before you request our services, always ask the receiving authority who else can witness it for you. You may not need DFAT.
  • Ask the receiving authority in Australia if they also need a DFAT Identify Certificate.
  • Bring your passport to your appointment. We must confirm your identity before we can witness your signature.

See how to request our notarial services.

DFAT Identity Certificates

We can verify your identity using a DFAT Identity Certificate.

We can't tell you if you need one. You must ask the receiving authority.

Be aware that we only verify identities using the DFAT Identity Certificate. We can't use, complete or sign any other organisation's document to verify your identity.

DFAT Identity Certificate - Identity Certification Only

Legalising documents overseas

DFAT can legalise most original Australian public documents overseas. We deliver this service through our embassies and consulates.

We also legalise documents in Australia. You can mail your documents and application form to DFAT in Australia. See our page on documents in Australia.

Which documents do I need legalised?

We can't tell you what documents you must get legalised. You must ask the overseas authority who asked you for the document.

Be aware that many overseas authorities don't ask for legalised documents. They may accept your originals as-is. You may not need our services.

Before submitting your documents to us for legalisation, contact the receiving authority. Ask what they need. Or, ask an official from their embassy or consulate in Australia.

What is document legalisation?

Legalisation is the process where we verify the signature, seal or stamp on a document. We compare it to what we have on record.

Once we confirm the match, we attach an apostille or authentication certificate to it. Ask the receiving authority what they need.

The apostille or authentication certificate verifies the signature and/or seal on the document. You can then present it to the authority overseas who asked you for it.

Documents we can legalise overseas

We can legalise many types of documents for use overseas. Documents must be Australian public documents. This means:

  • originals issued by an Australian government agency or official
  • originals issued by an Australian educational institution
  • copies notarised by an Australian Notary Public

See more about different types of public documents we legalise.

Prepare your documents for legalisation overseas

Follow these steps before you request our documents legalisation services.

  1. Ask the overseas authority which documents they need. Ask them which ones you must also get legalised. We can't tell you what they may want.
  2. Find out if you'll need either an apostille or an authentication for your documents.
  3. Confirm the documents are eligible for legalising by DFAT. If in doubt, contact us first.
  4. If your documents aren't eligible as-is, you may need to get them notarised first. Find a Notary Public in Australia. Send your document to them. Once notarised, we can legalise it.
  5. Gather your documents. Check if there's any special requirements for your type of document.

You may have additional steps to take to prepare some documents for legalisation. Learn more about preparing your documents for legalisation.

How to request notarial services overseas

To request any of our notarial services overseas, contact your nearest Australian embassy or consulate. Their website may provide more information about their services.

  • Some embassies and consulates can only provide limited services. Ask what notarial services they can provide.
  • Many have limited times when they can provide notarial services. Check their opening hours.
  • You may need to make an appointment. Call or check their website first to find out.

Be aware that consulates operated by an Honorary Consul don't provide notarial services.

If your nearest embassy or consulate can't legalise your documents, you can post them for processing in Australia. See documents in Australia.

Fees and charges for notarial services overseas

Fee schedule from 1 January 2023. All fees are in Australian dollars.

  • Administering an oath or receiving a declaration or affirmation: $80
  • Witnessing a signature or seal on a form or declaration: $80
  • Preparing a declaration or other document: $80
  • Verifying and certifying a copy of a document or part of a document: $80
  • Signing a document, or affixing a seal to a document or other article: $80
  • Preparation and issue of an Apostille certificate: $92
  • Preparation and issue of an Authentication certificate: $92
  • Preparation and issue of a Certificate of No Impediment to Marriage: $161

Fees for notarial services increase on 1 January every year.

Payment options will vary depending on local banking facilities in the country. Please contact the mission directly if you have any further questions.

Read more

  • Learn more about preparing your documents for legalisation.
  • Read about our notarial services in Australia.
  • Apply for a Certificate of No Impediment to Marriage (CNI).
  • How to verify an apostille on a document.
  • Find your nearest Australian embassy or consulate.

See also

  • Learn more about statutory declarations (Attorney-General's Department).
  • Learn more about Australian marriage forms (Attorney-General's Department).
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Need to verify an Apostille?

Use our online portal

Verify an apostille

Related content

Notarial services (legalising documents) in Australia

Explore this page for information about how to find out if you need your document legalised and which documents we can legalise in Australia.

View details
Notarial services

The Australian Government can provide some notarial services. The services we provide depends if requested in Australia or overseas. We charge fees for our service.

View details
Documents we can legalise

Foreign authorities may request a document to be issued with an Apostille or an Authentication certificate before they will accept it. This is called ‘legalisation’.

View details

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  • DFAT Identity Certificate - Identity certification only (PDF 21.33 KB)
  • Application for Certificate of No Impediment to Marriage (PDF 347.49 KB)

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Emergency consular assistance

The Australian Government provides 24-hour consular emergency assistance.

+61 2 6261 3305 from overseas

1300 555 135 from within Australia

For how we can help you overseas see the Consular Services Charter.

Enquiries and feedback

For non-urgent enquiries, or to provide feedback on consular services that you've recently received, contact us online.

For information on notarial services, email legalisations.australia@dfat.gov.au

For information about Australian visas, contact the Department of Home Affairs.

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      • Planning to travel during COVID-19: step by step
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      • Carrying or using drugs
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      • Forced marriage
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  • While you're away
    • When things go wrong
      • Arrested or jailed
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      • Assaulted
      • Kidnapped
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      • Arabic
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      • Documents
      • Documents in Australia
      • Documents overseas
      • Certificate of No Impediment
      • Notarial forms
    • Voting overseas
    • Communities
      • العربية (Arabic)
      • Bahasa Indonesia
      • 中文 简体 (Chinese Simplified)
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      • Fact sheet: Travel Smart
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      • Fact sheet: Arrested or jailed overseas
      • Fact sheet: Sexual assault overseas
      • Fact sheet: Death overseas
      • Consular Privacy Collection Statement